This is a statement about the way Konica Minolta Business Solutions (UK) Ltd (KMPS) will deal with personal information collected about individuals.
At KMPS we are committed to protect any personal and private information we hold on behalf of any individual. Accordingly we have adopted a set of privacy principles which deal with the way information is collected, used, disclosed, stored and accessed.
Collection of Information
KMPS will only collect that personal information about individuals which is relevant to our business relationship. The information takes the form of identification and contact details but may also include:
- Employment and occupation details
- Information about financial circumstances and credit history
- Date of birth, marital status and details of dependants
- Product and service preferences
KMPS will not collect 'sensitive' information about individuals such as information about race, politics, religion, philosophical beliefs, sexual preferences, criminal records, health or professional or trade union membership.
Use and Disclosure of Information
KMPS may store and process the personal information of an individual to better understand their needs and how we may improve our products and services. The information collected allows Konica Minolta to provide technical support assistance, to provide product and service information and to access information on our web site.
KMPS will not reveal any personal information about individuals to third parties unless:
- We are required to do so by law or
- We have one of our authorised dealers or sales agents contact the individual or
- We utilise the services of direct mailing companies, a credit reference body or a collection agency or
- We have consent from the individual to release that information.
The information may have been referred to KMPS by a third party in which case that third party will also have had access to the personal information.
In all the above cases the third party will be required to keep the personal information restricted to the specific purpose for which it was supplied.
KMPS will not use or disclose the personal information of an individual for a purpose unrelated to the products or services we provide or for any purpose outside a person's reasonable expectations.
Quality and security, access and correction
KMPS makes decisions based on the personal information held on individuals. We will make every effort to ensure that the personal information is accurate and up to date whenever we use or collect it and will use all reasonable efforts to correct any inaccuracies of which we become aware.
KMPS welcomes access by individuals to the information we hold so that it may be reviewed and if necessary corrected and updated.
KMPS will safeguard the personal information of individuals. This includes taking all reasonable measures to protect that information from misuse or loss and from unauthorised access, modification and disclosure, both internally and externally.
Contact
Further information on personal information can be obtained by writing to:
Human Resourses Officer
Konica Minolta Business Solutions (UK) Ltd
Old Bridge House
The Hythe
Staines
Middlesex
TW18 3JQ